Montreal Moving Blog

Relocating a business often stems from expansion or the expiration of a current lease. Growth is positive, but it usually means needing more office space.

Selecting a new office space is a significant decision, whether moving from a home office to a larger space or from one commercial location to another. After choosing your new location, planning the move becomes the next crucial step.

 

  1. Start Planning Early Begin organizing your move 4-6 months in advance to manage every detail without stress. Once your new office is confirmed, assess the space to determine the layout, including placements for equipment and staff. This preparation helps identify new office equipment needs and allows employees to plan for their new workspace. Draft a floor plan and share it with employees and movers to ensure everyone understands the move.
  2. Choose a Moving Company Early Corporate office moves involve numerous details and equipment, so it’s vital to book a full-service moving company with commercial relocation experience 1-3 months before the move. Obtain an on-site estimate and consider recommendations from your network. The chosen movers should meet your professional standards.
  3. Involve the IT Team Notify your IT team three months before the move to plan the transfer of technical equipment, internet services, and phone connections. They should evaluate the new office for any necessary infrastructure upgrades or equipment updates to ensure a seamless tech transition.
  4. Implement Color-Coding For moves involving multiple departments and large staff, color-coding can streamline the process. Many moving companies suggest this method and may provide labels to help keep things organized. Ensure employees understand the color-coding system for an efficient move.
  5. Conduct a Thorough Clean-up Avoid moving unnecessary items. Shred unneeded documents, dispose of or donate unused office furniture, and eliminate outdated equipment. Donations may qualify for tax deductions, so consult your accountant for proper documentation.
  6. Order New Equipment in Advance To ensure you have everything needed in the new office, order new equipment and furniture 1-2 months before the move. Aim to have these items delivered directly to the new location to avoid double shipping costs.
  7. Update Your Address Inform your clients about the move and update your address on your website, business cards, and promotional materials about a week before relocating. Contact Google to update your online listing and address at least a month in advance, as this process can take time. Also, notify suppliers and vendors to ensure future deliveries are sent to the correct address.
  8. Organize Employee Packing Encourage employees to label their boxes with their names on multiple sides for easy identification by movers. Placing name cards at the new office can further assist movers in placing items according to the planned layout, enhancing efficiency and organization during the move.